Conference Fleet
Chengdu conference transport
We coordinate airport and railway pickups, hotel-to-venue transfers and agreed standby vehicles for conferences and large groups. Each trip has a clear assignment and status updates.
Process
Know what happens before you travel.
We discuss your route, choose a suitable vehicle and confirm the pickup details before departure. If plans change, you know whom to contact.
Group arrivals and departures
Confirm vehicles, drivers and contacts
Track each transfer and coordinate changes
What matters
What to consider when choosing a vehicle
The best arrangement depends on your group, luggage, timing and itinerary. These details help us recommend a vehicle and prepare an accurate quote.
Plan transport for the whole event
Start with the guest count, hotels, venue and schedule. We can then plan airport and station pickups, venue shuttles, dinner transfers, departures and any agreed standby service together.
Turn arrival lists into transfer groups
Send us your existing guest list or spreadsheet. Flight and train details, arrival times, hotels, group size and luggage help us group guests into practical transfer runs.
Coordinate airports, stations and hotels
We can coordinate TFU, CTU, Chengdu's main railway stations and hotels within one event plan. Each transfer has its own vehicle, driver, time, meeting point, destination and contact.
Arrange a standby vehicle at the hotel or venue
A standby vehicle waits at the agreed place during the agreed service hours. Your event contact can request journeys within that scope, while we coordinate the vehicle's return and next assignment.
Drivers arrive early and report each transfer
We require drivers to reach each agreed pickup point 10 minutes early. We then update your event contact when the vehicle arrives, guests board and the transfer is complete.
Update the transfers affected by a change
If a flight, guest list or hotel changes, we check the affected driver's next assignment. We update that transfer where possible or discuss a replacement vehicle if the schedules conflict.
Cars
Vehicles for different group sizes
We recommend a vehicle after checking passenger numbers, luggage, route and any special arrangements.
Quote Checklist
Share these details to get started
- Conference date, hotel and venue
- Estimated number of people and arrival and departure distribution
- Airport, railway and venue shuttle needs
- Whether you need a standby vehicle
Price Factors
What affects your quote
- Vehicle types and number of vehicles
- Transfer groups and service days
- Airports, high-speed rail stations and multi-point routes
- On-site coordination, standby and waiting time
Questions
Frequently asked questions
For details that vary by trip, we will confirm the answer for your date, group and vehicle.
How many vehicles does a conference of around 300 guests need?＋
There is no useful vehicle count until we know when guests arrive, where they are going and how much luggage they have. Coaches can handle larger arrival groups, with MPVs and minibuses assigned to VIPs, scattered arrivals and flexible tasks.
Can you estimate the vehicles before the guest list is final?＋
Yes. We can outline a transport plan from the event date, estimated attendance, hotels, venue and current arrival schedule, then update transfer groups, vehicles and drivers as the list is confirmed.
Can a standby vehicle make an extra trip?＋
Yes, within the agreed service area and hours. Your event contact can request a trip to another venue, restaurant or station; we coordinate the vehicle's return and next assignment.
How can organisers track guest transfers?＋
Drivers report when they reach the pickup point, meet guests and complete a transfer. We share those updates with the event contact and flag any missed connections or changes.
Contact